Single Entry Bookkeeping System in Accounting

Today we are going to learn everything about the single entry bookkeeping system in accounting.

In this article we will learn:

  • What is a single entry bookkeeping system?
  • How to determine the profit and loss of the business under the single-entry bookkeeping system?
  • Difference between single and double-entry bookkeeping system.

Let’s Start

What is a Single Entry Bookkeeping System in Accounting?

A single-entry bookkeeping system is a method that records each accounting transaction with one entry to the accounting records, instead of the vastly more widespread double-entry bookkeeping system.

A single-entry accounting system is centered on the results of a business that are reported within the income statement. 

The core information tracked under this method is cash disbursements and cash receipts.

Assets and liability records are usually not tracked in a single entry system; these items must be tracked separately.

Read 10 Steps of Accounting Cycle

How to Determine the Profit and Loss of the Business under the Single Entry System?

The following formula or method are applied for determining the profit and loss of the business.

Profit or Loss = ((Closing Capital+ Drawings)-(Opening Capital+ Additional Capital))

Opening Capital=Total Opening Assets-Total Opening Liabilities

Closing Capital= Total Closing Assets-Total Closing Liabilities

The difference is considered as profit when the total amount of closing capital and drawings is bigger than the total amount of opening and additional capital and as loss when it is smaller.


Mr. Jam is a small Businessperson. The following information is extracted from his accounts book.

                                       01.01.2019               31.12.2019

Total Assets                  $12,000                      $20,000      

Total Liabilities           $ 5,000                       $12,000

In 2019 his additional capital $1,500 and total drawings $ 1,000

Calculate Profit & Loss for the year.


We know,

Opening Capital  = Total opening assets-Total opening liabilities

                                   = $12,000-$5,000


Closing Capital = Total Closing assets-Total closing liabilities



Profit or Loss = (Closing Capital + Drawings)-(Opening Capital + Additional Capital)

                    = ($8,000+$1,000)-($7,000+$1,500)

                    = $9,000-$8,500

                    = $500

Amount of profit =$500

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Difference between Single Entry and Double Entry Bookkeeping System.

The following are the points of differences between the single entry system and double entry system:

Single Entry Bookkeeping System:

  1. The method of accounting during which just one-sided entry is required to record financial transactions is a single-entry bookkeeping system.
  2. As under this technique both the aspects of all transactions aren’t recorded, it’s impossible to organize balance and thereby verify the arithmetical accuracy of books of account.
  3. No account is maintained with respect to assets and liabilities. So, the balance sheet cannot be prepared.
  4. In this system it is not possible to prepare a profit and loss account. However, Profit and loss are determined through a statement by comparing closing capital with the opening capital, but it is not reliable.
  5. As no detailed record is maintained in respect of all transactions full information isn’t available from the books of account.
  6. Here Secrecy is often maintained, since only a couple of persons are sufficient for performing accounting job.
  7. Mistake and deflections cannot be detected easily under this system.
  8. It is not a scientific accounting system.

Double Entry Bookkeeping System:

  1. The Accounting system, in which each transaction affects two accounts at the same time, is known as the double-entry system.
  2. The arithmetic accuracy of the books can be verified through the Trial Balance.
  3. The financial position of the business can be compared by preparing a balance sheet.
  4. In this system profit and loss account can be determined thereby.
  5. All the required information is out there from this technique at any time.
  6. Since accounting under this technique requires an outsized number of employees, it’s going to not be possible to take care of secrecy.
  7. It is easier to detect mistake and deflections under this system.
  8. It is a scientific accounting System.

Now, I hope you have understood.

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