Accounting Software [Notes with PDF]

In this article, we will learn in-depth about accounting software, including its definition, benefits, types, modules, Implementation process and much more.

What is Accounting Software?

The importance of software in today’s business world is immense. The function of the organization is so complicated that it is difficult to handle it without software. Accounting has now taken on a dynamic form in the accounting of all activities. And to solve this problem, accounting software has been developed.

Accounting Software is a software program that records business transactions and processes transactions within functional modules and provides the necessary information. It functions as an information accounting system.

Accounting software makes it easy to keep book accounts. It is done in a few ways, including software that lets a man keep his books unfamiliar with accounting rules.

Software that allows small to large companies to keep accounts simple by storing and tracking on their own. And relieving the accounting department from tedious work.

Another way is to help evaluate account data for better and more efficient decisions and alert them to incorrect decisions or pitfalls.

Benefits of Using Accounting Software:

The importance of accounting software at the moment is enormous. Without it, you can not think of running a business. The benefits of it can not be over-written. The key importance of accounting software is given below.

  1. Speeding up the information recovery process.
  2. Adding flexibility in the bank reconciliation process,
  3. Automatically planning Value Added TAX (VAT)/Goods and Services TAX (GST)
  4. Save time and minimize errors
  5. Provide Computerized Invoice, Money Receipts
  6. Provide Cash flow Statement and profitability report
  7. Remove business complexity and,
  8. perhaps most significantly, offering an ability to see the financial status of the business in real-time.

Types of Accounting Software

Personal accounting

Personal accounting software is mainly aimed at home consumers, facilitating accounts payable-type accounting activities, handling budgets, and simple account reconciliation at the market’s cheap end.

Low-end market

Cheap application software allows most general business accounting functions to be performed at the low end of the business markets. Suppliers often serve a single domestic market, while larger suppliers provide separate solutions in each national market.

Some products have major functionalities but are not considered compatible with GAAP or IFRS / FASB. Some low-end systems have neither sufficient safety nor audit trails.


The mid-market covers a wide range of business software that can meet multiple national accounting standards needs and enable multi-currency accounting.

The applications may provide integrated or add-on management information systems in addition to general accounting functions, and may be geared towards one or more markets, for example with integrated or add-on accounting modules for projects.

High-end market

The most complex and expensive business accounting software is often part of a vast suite of software often referred to as enterprise resource planning (ERP) software.

These frameworks usually have a very long time of implementation, sometimes in excess of six months. These systems are often simply a collection of functions that require substantial integration, configuration, and modification to even begin to resemble an accounting system.

The benefit of a high-end solution is that such solutions are designed to support different processes for individual businesses because they are extremely scalable and can be customized to the exact company requirements.

This typically comes at a considerable expense in terms of both resources and time to implement.

Hybrid Solutions

As technology is evolving, software vendors were able to sell ever more sophisticated applications at lower prices. This platform supports businesses at various growth levels.

Even small businesses require many of the features of mid-market and high-end software as they open multiple locations or grow in size.

Furthermore, with more and more businesses moving overseas or enabling workers to take up their home office, many smaller clients need to coordinate several locations.

Their choices are to hire software-as-a-service or other programs that offer similar connectivity over the internet from different locations.

Software as a Service (SaaS) accounting software

With the advent of faster computers and internet access, accounting software providers were able to build accounting software that was paid for at a monthly recurring charge rather than a higher upfront licensing fee (SaaS).

The pace at which this new business model was implemented has gradually risen to the point that legacy players were pressured to come out with their own online versions.

How do you find the correct accounting software for your organization?

It is critically important to purchase a software product to suit the company’s specific needs. There are several software solutions available on the market which are all targeted at various segments of the SME industry.

Owners will identify their particular business requirements and instead use a method such as Compare Business Software to compare industry-specific software for a product that meets such requirements.

Modules of Accounting Software

These are core modules:

  • Accounts receivables
  • Accounts payable
  • General ledger
  • Assets
  • Billing
  • Inventory
  • Purchase order
  • Sales order
  • Bank book
  • Cash book etc.

These are non-core modules:

  • Debt collection or outstanding,
  • Payment performance,
  • Expenses,
  • Payroll
  • Journals
  • Reports etc.


Implementation can in many cases be a bigger factor than the actual software chosen when it comes to the overall cost of ownership to the company.

Most mid-market applications and bigger ones are marketed exclusively to resellers, developers, and consultants. In general, these companies pass a licensing fee on to the software provider and then charge the customer for installation, configuration, and support services.

Customers can usually depend on charging approximately 50-200 per cent of the software’s price for installation and consulting fees.

Many companies specifically distribute, work with, and assist customers, removing the reseller.

List of Accounting Software

There is a lot of accounting software in the world and the number is increasing day by day.

Accounting software
may be developed at home or may be purchased from a third party. Most technology companies in the world offer different business accounting solutions, such as their design, sector, and category.

Most local and global accounting software is used for accounting purposes in business industries.

Here is the list of fifty (50) accounting software trends in the business industries below.

  1. Fresh Books
  2. Quick Books
  3. Xero
  4. Accounting by Wave
  5. SAP S/4 Hana for Finance
  6. Deltek Vission
  7. DEAR Systems
  8. Deltek Cost Point
  9. Oracle Financials Cloud
  10. Sage Business Cloud Accounting
  11. Vyapar
  12. ART
  13. WinTeam
  14. Ledger Lite
  15. SlickPie
  16. Manager
  17. Invoice2go
  18. Receipt Bank
  19. My Boss
  20. Activity HD
  21. Crunch Accounting
  22. Accounting Xpert
  23. GnuCash
  24. Close Management Software
  25. Clear Books
  26. Passport Business Solutions
  27. FundView General Ledger
  28. Focus9
  29. Dolibarr
  30. Fund E-Z
  31. Saasu
  32. Fiskl
  33. Cashflow Manager
  34. Invoice Quickly
  35. Tally
  36. AccountsIQ
  37. NextGen
  38. Easy Accounttax
  39. XLedger
  40. Quick File
  41. HostBooks Accounting
  42. One Book
  43. Power Book
  44. OneStep accounting
  45. Gusto
  46. Zoho Books
  47. Pandle
  48. UAS
  49. BuildSmart
  50. Invoice Quickly

I think you know everything about accounting software at the end of the article. If you need more information about this, please don’t forget to comment on us.

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